Master Records List
The Master Records List serves as a central repository for frequently used qualification, certification, and competency documents. Each record is preconfigured with key parameters such as Certificate Category, Nominal Life Period, Reminder Days, Reminder Frequency, and other associated rules.
Once defined, these master entries can be reused across the platform without the need to redefine details repeatedly. This ensures consistency, accuracy, and efficiency when assigning competencies or uploading new qualification records - allowing OMS to automatically apply predefined validation and reminder logic.
Benefit:
Reduces repetitive configuration, improves data consistency, and ensures that every competency or qualification record follows standardized validation and renewal rules across the platform.
Master Records Group
The Master Records Group feature allows multiple master records to be organized under a single category, streamlining the process of assigning and managing related qualifications.
Instead of adding each master record individually, users can select a predefined group to automatically include all associated records - greatly reducing repetitive data entry and setup time.
Example:
A PAUT Tester Certification group can include multiple related records, such as PAUT Level 1, PAUT Level 2, PAUT Level 3, and corresponding ISO Certificates - allowing all of them to be applied together in a single action.
Benefit:
This feature enhances efficiency, accuracy, and consistency across the platform by minimizing manual input and ensuring that related competencies are managed together as a unified set.
Automatic Email Reminders
Once scheduled, the OMS platform will automatically send reminders to ensure certifications or qualifications are renewed, escalate through management if needed, and remove access for un-certified staff until renewal is complete.
Notifications
Staff with expired certification or training are restricted from critical tasks. OMS automates monitoring, prevents errors, and avoids penalties due to lapsed certifications.
The platform archives expired records, stops reminders automatically after renewal, and prevents deletion of personnel records, saving time and protecting data integrity.
Report by Document Type
The OMS platform provides detailed reports on all staff certifications, qualifications, skills, and competencies, including attainment date, reminder date, and expiration date.
Manage Personnel Records
Staff records can be managed easily. OMS tracks certifications, qualifications, competencies, status, dates, and actions. Users appear in job-specific searches based on their skills.
My Records
The logged-in user can view, search, add, or update their own records, including certification type, dates, and status. OMS ensures up-to-date access to all personnel data.